Philanthropy Assistant
Job Title: Philanthropy Assistant
Supervisor: Associate Director of Philanthropy
FLSA Status: Non- Exempt
Classification: Full-Time
Salary: TBD
Overview:
The candidate will report to the Associate Director of Philanthropy and is responsible for supporting both the department’s day-to-day operations and the organization’s annual fundraising goals. The key indicators of success in the position focus on accuracy, attention to detail, and timely follow-through.
Summary:
The successful Philanthropy Assistant:
- Supports and performs the day-to-day operations of the philanthropy department ensuring the policies and procedures of the department are implemented, including but not limited to gift entry, acknowledgement processing, benefits fulfillment, and database maintenance.
- Works collaboratively across all of Ballet Arizona’s departments and specifically as part of the philanthropy team, which includes: Director of Philanthropy, Associate Director of Philanthropy, Corporate & Foundation Manager, Philanthropy Events & Volunteer Manager, Annual Fund Coordinator, Philanthropy Assistant, and one part-time grant-writing contractor.
- Expresses passion for and commitment to Ballet Arizona’s mission and possesses the ability to communicate its objectives to current and potential donors, patrons, and volunteers.
Primary Responsibilities:
Database & Database Maintenance
- Maintain Tessitura database with a primary focus upon ensuring donor records, both individual and institutional, are correct and current via contact information, contribution and membership history, biographical, demographic, and statistical information.
- Execute daily entry of all department gifts
- Accurately enter donor activities from all philanthropy events in the database.
- Generate lists/reports from database as requested.
- In coordination with the Associate Director and Director of Philanthropy, conduct prospect research and screening assessments for donors and patrons.
Gift Acknowledgments & Filing
- Accurately generate, scan, and mail all department tax acknowledgments within 48 business hours of gift receipt.
- Prepare weekly audit of digital files for all gifts and acknowledgments to be completed in conjunction with the Associate Director of Philanthropy.
- Maintain the digital records and filing system for all individual, institutional, and legacy donors following the policies and procedures for each segment.
Office Administration & Finance
- Oversees inventory of all department collateral/ supplies
- Prepares and ensures transportation of department collateral/supplies to all performances and philanthropy events.
- Create new donor welcome packets.
- Support Associate Director of Philanthropy in benefits fulfillment for individual donors.
- Track philanthropy department revenue and expenses.
Other Duties:
- Provide support for all philanthropy department events.
- Provide support at Ballet Arizona and School of Ballet Arizona performances.
- Perform other duties as required or assigned by the Associate Director of Philanthropy.
Essential Skills & Experience:
- Bachelor’s degree from an accredited university/college preferred or equivalent experience.
- Demonstrated knowledge of fundraising database strongly preferred.
- Strong time management and analytical skills.
- Ability to work flexible hours, nights, and weekends as needed.
- Familiarity with standard Microsoft Office applications.
Ballet Arizona provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
How To Apply:
Qualified applicants can apply at www.balletaz.org or may submit a letter of interest, resume and contact information to Human Resources via e-mail to HR@balletaz.org. Please note that NO telephone calls will be accepted.
Make an Impact
Donors are the heart of our organization. Each instance of support, from donations to volunteering, supports a company of dedicated dancers, dance education and community initiatives all year long. Ready to make a donation?
