Philanthropy Events & Volunteer Manager
Job Title: Philanthropy Events & Volunteer Manager
Job Type: Exempt, Full-Time
Reports to: Director of Philanthropy
Position Summary:
The Philanthropy Events & Volunteer Manager supports Ballet Arizona’s fundraising goals and donor-centric philosophy by leading the planning and execution of philanthropy events, managing the Volunteer Corps and Ballet Barre membership programs, and supporting day-to-day philanthropy operations. This role works cross-functionally with staff across the organization and serves as a visible ambassador of Ballet Arizona to donors, volunteers, corporate partners, and community stakeholders.
The successful Philanthropy Events & Volunteer Manager is a highly organized relationship-builder who thrives in a fast-paced environment, balances multiple priorities with attention to detail, and demonstrates enthusiasm for Ballet Arizona’s mission
Event Management & Coordination:
- Plan, manage, and execute all philanthropy cultivation, stewardship, and special events, including but not limited to:
- Circles of Support events (rehearsal viewings, breakfasts/luncheons, company class viewings)
- Studio Spotlight receptions and Five Arts Circle events
- Prima Circle receptions at Symphony Hall, Orpheum Theatre, and Desert Botanical Garden
- Corporate cultivation and stewardship events
- Legacy for Dance events
- Ballet Barre events (Brews & Ballet, Ballet & Bites)
- Special events such as Fashion & Fizz and the annual Dance With Me Gala
- Volunteer events including Volunteer Orientation and Volunteer Appreciation Day
Volunteer Program Management:
- Serve as primary staff liaison to individual and corporate volunteers.
- Recruit, interview, vet, train, and onboard volunteers for roles across all departments.
- Create, manage, and schedule volunteer opportunities aligned with organizational needs.
- Develop and steward relationships with corporate volunteer groups and partners.
- Track volunteer hours and demographic data to support grant reporting and organizational metrics.
- Lead volunteer orientations, trainings, and engagement opportunities.
- Partner with the Director of Operations to develop, update, and maintain the Volunteer Handbook.
Fundraising & Donor Engagement:
- Manage affinity group portfolios, including Ballet Barre members, Volunteer Corps members, and SBAZ parents, in coordination with the Associate Director of Philanthropy.
- Oversee benefit fulfillment and membership recognition processes.
- Coordinate renewal and acquisition mailings for membership programs.
- Create and manage donor‑facing e‑communications, including acquisition campaigns and quarterly newsletters.
- Strengthen relationships with corporate volunteer partners through cultivation and stewardship activities.
Collaboration & Team Engagement:
- Work collaboratively across Ballet Arizona departments to support organizational priorities.
- Actively participate as a member of the philanthropy team, which includes the Director of Philanthropy, Associate Director of Philanthropy, Corporate & Foundation Manager, Philanthropy Operations Coordinator, Annual Fund Coordinator, and a part‑time grant‑writing contractor.
- Represent Ballet Arizona professionally and enthusiastically to donors, volunteers, patrons, and community partners.
Competencies & Qualifications:
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Required:
- Excellent written and verbal communication skills, including public speaking and group facilitation.
- Strong project management skills with the ability to plan, prioritize, and execute multiple initiatives simultaneously.
- High level of digital literacy, including proficiency with Microsoft Office and comfort working in databases.
- Demonstrated integrity, reliability, accountability, and professionalism.
- Strong organizational skills and meticulous attention to detail.
- Ability to work collaboratively in a team‑oriented, high‑performance environment.
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Education & Experience:
- Minimum of 2 years of experience coordinating events and managing volunteers.
- Demonstrated success in recruiting, motivating, and managing volunteers.
- Ability to confidently use an integrated fundraising or ticketing database; experience with Tessitura strongly preferred.
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Preferred:
- Bachelor’s degree in a related field.
- Spanish language proficiency.
Work Environment & Physical Requirements:
- Primarily office‑based with regular work at external event and partner sites.
- Evening, weekend, and on‑call work required based on event schedules.
- Prolonged periods of sitting and computer use.
- Ability to lift and carry up to 20 pounds.
Travel Requirements:
- Regular travel to event sites within Maricopa County.
- Must be able to reliably commute to the office and external locations.
Ballet Arizona provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
How To Apply:
Qualified applicants can apply at www.balletaz.org or may submit a letter of interest, resume and contact information to Human Resources via e-mail to HR@balletaz.org. Please note that NO telephone calls will be accepted.
Make an Impact
Donors are the heart of our organization. Each instance of support, from donations to volunteering, supports a company of dedicated dancers, dance education and community initiatives all year long. Ready to make a donation?
