Ballet Arizona is the Southwest’s premiere Ballet company offering classical and contemporary ballet performances, and is dedicated to preserving and celebrating classical dance while creating and commissioning new innovative works.
The Company includes a corps of 31 dancers, under the artistic direction of Ib Andersen. A year-round staff of over 20 provides administrative, production, marketing, communication, and developmental support.
Ballet Arizona’s team environment thrives on placing qualified and dedicated personnel into each team position. We welcome general inquiries and/or submission of resumes. Only those selected for interviews will be contacted.
Current listings for Company dance auditions or staff employment opportunities are listed below, with detailed job descriptions and application procedures when appropriate.
Ballet Arizona is an Equal Opportunity Employer.
Summary: The Development Assistant reports to the Development Director and is responsible for supporting all members of the department in meeting both the organization’s annual fundraising and special campaign goals and coordinating efforts with members of the Development, Marketing, and Finance departments. The key indicators of success in the position focus on: a) accuracy, b) attention to detail, and timely follow-through.
Scope of Responsibility:
The Development Assistant has three areas of responsibility and focus, in order of importance as follows:
- Maintaining Ballet Arizona’s donor and patron database and physical filing systems on a daily basis
- Generating timely donor acknowledgement letters, appeal letters, and pledge reminders
- Preparing lists and reports
- Providing support for meetings and events
- Securing, scheduling and managing volunteers
- Maintaining and updating Development pages of website
- Take inventory and order all development collateral and materials
- Photographing events
Primary Responsibilities Include:
Database / Database maintenance
- Maintain donor and patron database, with primary focus upon ensuring that correct and current contact, contribution history, biographical, demographic and statistical information is maintained for individuals, corporations, foundations, organizations, and targeted constituent groups.
- Accurately input, compile and analyze data as necessary.
- Enter all donor activities and RSVPs to stewardship and cultivation events
- Enter all gifts on the same day that they are received
- Oversight of data hygiene responsibilities to include (but not limited to):
- Identify and track duplicate records and send to marketing department for manual de-duplication on a daily basis
- Enter secondary addresses, secondary household names, email addresses, phone numbers and donor birthdays
- Ensure membership levels accurately reflect the cumulative giving of each respective donor, including review of the membership tab
- Maintain donor suppression list by accurately tracking Do Not Mail, Do Not Call and Do Not Email lists
- Maintain change of address records for all accounts by updating returned mail / forwarding address information.
- Scan important documents into Tessitura and save them on the Development network drive
- Generate reports and analyze / interpret Tessitura data as requested
- Maintain familiarity with data content as it relates to Development
- Create lists and output sets then check all data for accuracy
- Generate revenue, donor activity and donor biography reports
- Maintain grants calendar in Excel/Tessitura and copy all corporate, foundation and government information into database, including amount requested and important dates such as submission deadline, submission date, notification date, and all other grant proposal and reporting dates.
- Enter all contact notes for grant writer and other staff
- Set up ticklers for self, staff, and consultants so that deadlines are observed
- Upload all grant materials from Network drive
- Maintain hard files
- Work toward maintaining all grant information in Tessitura
Gift Acknowledgement & Filing
- Generate all Gift Acknowledgement letters accurately for the Development Department within 48 hours of gift receipt
- File copies of acknowledgement letters on the day they are generated
- Create and maintain folders for all donors which include Prima Circle, Government, Corporate, Foundation and Legacy members.
- Manage binder for the annual audit and return all materials to the appropriate files immediately after the audit has been completed
Meetings and Events
- Assist with all Ballet Arizona Development cultivation, stewardship and special fundraising events, including the annual Gala by
- Generating nametags, assisting with all setup and breakdown, shopping for supplies and assisting with supply inventory
- Taking RSVPs or coordinating invitation mailings either by direct mail or via email
- Representing Ballet Arizona at the event to check-in guests or available staff member to engage and answer questions
- Capturing events and attendees via photography
- Serve as primary staff liaison to individual and corporate group volunteers
- Create, maintain and coordinate schedule of volunteer staffing opportunities to support organizational needs
- Confirm assignments with each volunteer
- Secure substitute volunteers
- Track volunteer hours and demographic information to support grant applications
- Plan and manage annual volunteer events
- Maintain and update development pages of website
- Submit electronic calendar listings for Development events, including sites such as (but not limited to) AZFoothills.com and AZRedbook.com
- Post social media content, as requested
- Create targeted email communications through Constant Contact, as requested
Perform other duties as required or assigned by the Development Director
Application Procedure: Applicants must submit a letter of interest, resume and contact information to Human Resources, 2835 E Washington St, Phoenix, Arizona 85034 or via e-mail to HR@balletaz.org.
Application Deadline: This position is open until filled. The first review of applications will begin October 31, 2017.
School Director - School of Ballet Arizona
Ballet Arizona is seeking a School Director to be responsible for the leadership and management of the School of Ballet Arizona. The School Director is accountable to Ballet Arizona’s Artistic Director with areas of oversight including the Children’s Lower and Upper Divisions, Pre-Professional programs, Summer Intensive, and Studio Company.
Responsibilities Include but are Not Limited to:
- Ensure the Artistic Excellence of the School at a national level standard in training dancers for the Company, for other dance companies, and in providing quality dance instruction
- Supervise the Studio Company including rehearsals, hiring, auditions, counseling and mentoring
- Monitor the dance curriculum
- Teach and rehearse in the school as necessary
- Create schedules and design curriculum for upcoming seasons
- Ensure that all programs support the mandate of the school including
- Artistic programs
- Academic programs
- Career counseling
- Assist with the staging, rehearsals and performances of School of Ballet Arizona students in School productions and Ballet Arizona productions including
- In conjunction with the Artistic Director, Executive Director, School Manager and other senior staff, create and maintain a long range planning program for the school including development and school programs
- Effectively communicate with the students, parents, artistic and administrative staff
- Engage with the Ballet Arizona Board of Directors and subcommittee related to the School of Ballet Arizona
Budgeting and Revenue Generation
- Assist and advise on grant applications and budgets as necessary
- Continually seek opportunities for increased revenue generation
- Continually seek to achieve the greatest possible cost efficiency and the most effective use of expense budget
- Work with Finance and Administration to successfully develop and achieve budget goals.
- Ensure that all communications, strategies and actions support, protect and nurture the brand of Ballet Arizona
Service and Relationships
- Support, at the direction of the Artistic Director and staff, the Company with young artists when required and whenever possible
- Work cooperatively and communicate with artistic staff, production, development, accounting, and marketing. Ensure that highly effective service is delivered.
- Set objectives and provide feedback to staff regularly and through annual performance evaluations
- Continually develop, maintain and evaluate best operational policies of the School of Ballet Arizona through example and communication
- Participate as a member of the senior management team
- Other duties or special projects as assigned by the Artistic Director
Essential Skills and Experience:
- Experienced ballet teacher with experience in a professional ballet company
- Staff Management skills
- Project management and program planning skills
- Solid oral and written communication skills
- Team leader and team player
Reporting to this Position are the School Manager, School Registrar, School Teachers, School Pianists, and the ASA Dance Program Manager
Applications are being accepted through September 15, 2017. Send cover letter, CV, and any other support desired for consideration to: email@example.com. No telephone calls will be accepted.
The School of Ballet Arizona is looking for an assistant to join its team.
The School Assistant provides administrative support to staff, teachers, parents, and students of the School of Ballet Arizona (SBAZ). The School Assistant must maintain knowledge of the SBAZ mission, policies, and programs and must be able to effectively communicate such matters when appropriate. The incumbent will provide administrative support, such as reception support and maintenance of registration records. In every situation, the Assistant must project a positive image of the School.
This is a part-time position and includes some evenings and weekends. Responsibilities include but are not limited to: Administration, Scheduling, Coordination of teaching and musical staff, Registration/Enrollment, and Accounting.
Essential Skills and Experience:
- High School Diploma is required
- Knowledge of basic administrative and clerical duties (i.e., word processing, managing files and records, designing forms, etc.)
- Proficiency in Microsoft Office applications including Word, Excel, and Outlook
- Great attention to detail
- Ability to Multitask
- Results oriented and deadline driven
- High standards of customer service
To apply, e-mail resume and cover letter to: HR@balletaz.org. Please note that NO telephone calls will be accepted.
Technical Director/Building Maintenance Engineer
Ballet Arizona is seeking a Technical Director to serve as the primary engineer and executor of the scenic designs for Ballet Arizona productions. This includes supervision/execution of occasional set construction and load-in and load-out for both rented and self-built productions. The Technical Director works with the Production Stage Manager and Director of Production to manage and execute the artistic vision, supporting 6 mainstage and 4 school productions as well as an outdoor park performance series each season. The Technical Director is also responsible for day-to-day maintenance of Ballet Arizona facilities.
Responsibilities Include but are Not Limited to:
- Supports the Director of Production in meeting budget requirements and ensuring that infrastructure is of the highest quality
- Prepares for each performance in a proactive, communicative, and orderly manner
- Works with scenic designer and/or rental company and provides/prepares construction drawings, ground plans, line set schedules, cost-out of materials, and bids to shops as needed.
- Supervises stage crews at venues to ensure proper installation of all technical elements of each production (scenery, rigging, lighting, props, sprung floor, etc.).
- Oversees/executes construction of scenery and determines build locations and construction techniques, materials, equipment and labor for construction as needed.
- Ensures adherence to OSHA and local safety regulations and that a safe workplace environment is maintained in the Ballet Arizona scene shop and at all venues.
- Maintains up to date inventory of all production equipment and materials.
- Maintains all tools, equipment, and scenery (such as foggers, lighting booms, lighting equipment, sprung floor and marley, scenery and props).
- Assists Director of Production in determining shipping and receiving schedules.
- Oversees coordination of transportation/freight services and/or rental trucks, supervises loading and unloading of trucks to ensure they are packed appropriately, and drives rental trucks as needed.
- Oversees storage arrangements for maximum efficiency.
- Provides event support as needed for all events taking place in Ballet Arizona facilities.
- Responsible for day to day building maintenance including minor carpentry, plumbing, and electrical repairs; changes lamps in lighting fixtures, etc.
- Assists the Director of Production in coordinating maintenance efforts which require the engagement of an outside service provider or contractor such as HVAC, major plumbing, major electrical, roof leaks, parking lot repairs, etc.
- Oversees quality control metrics for janitorial and maintenance contractors through routine and frequent visual inspections of the building.
- Assists and performs other duties as required or assigned by the Director of Production.
Essential Skills and Experience:
- BA preferred with emphasis on Technical Theater
- 2 – 4 years related experience with a major arts organization
- Advanced knowledge of VectorWorks, theatrical lighting, scenic construction in multiple disciplines (wood, plastics, metals, foam, textiles, etc.), scene painting, rigging, welding, carpentry, electrical, plumbing.
- Current driver’s license and clean driving record with ability to drive trucks up to 26’ in length.
Submit Cover Letter and Resume to: firstname.lastname@example.org
Box Office Representatives Part Time/Seasonal
Description: Box Office Representatives (PT) provide seasonal telephone and in-person sales of individual tickets and subscription packages, as well as customer service to support professional and student performances for Ballet Arizona. Representatives will work at the main box office location near downtown Phoenix during regular business hours, and will also provide in-person ticket sales support at the box office at Symphony Hall, the Orpheum Theatre, the Dorrance Theatre, and the Desert Botanical Gardens on the evenings and weekends of performances.
- Receive and process phone, walk-up and mail ticket sales orders from the public
- Give detailed information about performances to provide the best possible customer experience
- Maintain a high-level of service and helpfulness when serving patrons and internal staff
- Stay current on event information
- Work both independently and in a team environment
Qualifications: This person must possess strong customer service and sales ability, communication and organizational skills, as well as attention to detail and good judgment. Must be comfortable dealing with the public by phone and in person. Candidate must have demonstrated computer skills, including Microsoft Office. A friendly personality and flexible schedule are necessary. Experience selling tickets a plus. Knowledge of ballet or the performing arts is helpful.
How to Apply: Qualified candidates should email their resume and cover letter to HR@balletaz.org
Open Auditions - Company
Open Auditions for the 2017-18 Season have now concluded.