Philanthropy Assistant

Job Title: Philanthropy Assistant

Supervisor: Associate Director of Philanthropy

FLSA Status: Exempt

Classification: Full-Time


The candidate will report to the Associate Director of Philanthropy and is responsible for supporting both the department’s day-to-day operations and the organization’s annual
fundraising goals. The key indicators of success in the position focus on accuracy, attention to
detail, and timely follow-through.


The successful Philanthropy Assistant:
  • Supports and performs the day-to-day operations of the philanthropy department ensuring the policies and procedures of the department are implemented, including but not limited to gift entry, acknowledgement processing, benefits fulfillment, and database maintenance.
  • Works collaboratively across all of Ballet Arizona’s departments and specifically as part of the philanthropy team, which includes: Director of Philanthropy, Associate Director of Philanthropy, Corporate & Foundation Manager, Philanthropy Events & Volunteer Manager, Annual Fund Coordinator, Philanthropy Assistant, and one part-time grant-writing contractor.
  • Expresses passion for and commitment to Ballet Arizona’s mission and possesses the ability to communicate its objectives to current and potential donors, patrons, and volunteers.

Primary Responsibilities:

  1. Database & Database Maintenance
    • Maintain Tessitura database with a primary focus upon ensuring donor records, both individual and institutional, are correct and current via contact information, contribution and membership history, biographical, demographic, and statistical information.
    • Execute daily entry of all department gifts
    • Accurately enter donor activities from all philanthropy events in the database.
    • Generate lists/reports from database as requested.
    • In coordination with the Associate Director and Director of Philanthropy, conduct prospect research and screening assessments for donors and patrons.
  2. Gift Acknowledgments & Filing
    • Accurately generate, scan, and mail all department tax acknowledgments within 48 business hours of gift receipt.
    • Prepare weekly audit of digital files for all gifts and acknowledgments to be completed in conjunction with the Associate Director of Philanthropy.
    • Maintain the digital records and filing system for all individual, institutional, and legacy donors following the policies and procedures for each segment.
  3. Office Administration & Finance
    • Oversees inventory of all department collateral/ supplies
    • Prepares and ensures transportation of department collateral/supplies to all performances and philanthropy events.
    • Create new donor welcome packets.
    • Support Associate Director of Philanthropy in benefits fulfillment for individual donors.
    • Track philanthropy department revenue and expenses.

Other Duties:

  • Provide support for all philanthropy department events.
  • Provide support at Ballet Arizona and The School of Ballet Arizona performances.
  • Perform other duties as required or assigned by the Associate Director of Philanthropy.

Essential Skills & Experience:

  • Bachelor’s degree from an accredited university/college preferred or equivalent experience.
  • Demonstrated knowledge of fundraising database strongly preferred.
  • Strong time management and analytical skills.
  • Ability to work flexible hours, nights, and weekends as needed.
  • Familiarity with standard Microsoft Office applications.

About Ballet Arizona:

The company, founded in 1986, is made up of professional dancers from across the world and presents six performance series annually at Symphony Hall, Orpheum Theatre, at its in-house black box, Dorrance Theater, and at the Desert Botanical Garden. Local and national audiences have cheered Artistic Director, Ib Andersen’s unique programming of full-length classical ballets and new works created by himself and world-class guest choreographers.

The School of Ballet Arizona, led by School Director, Maria Simonetti, trains both pre-professional and avocational dancers. Over 250 career-focused ballet students ranging from age 4 to 18 receive exceptional training from some of the field’s best instructors. Additionally, nearly 750 teens and adults drop in monthly for classes in ballet, modern, and flamenco.

Ballet Arizona’s Education & Community Engagement initiatives offer school education programs, like DanceAZ, Class Act, and student matinees, free community performances like our beloved Ballet Under the Stars and Community Angel Nights, and life-changing programs like Adaptive Dance for Down Syndrome, Dance for Parkinson’s Disease, and so much more!

How To Apply:

Qualified applicants can apply at or may submit a letter of interest, resume and contact information to Human Resources via e-mail to Please note that NO telephone calls will be accepted.

Make an Impact

Donors are the heart of our organization. Each instance of support, from donations to volunteering, supports a company of dedicated dancers, dance education and community initiatives all year long. Ready to make a donation?

Welcome to Ballet Arizona's new, official website!