Employment & Auditions

Position:               Director of Marketing

Supervisor:          Executive Director

Summary:

This position advances the mission of Ballet Arizona and the School of Ballet Arizona by developing and executing marketing strategies that maximize earned revenue, build customer loyalty, and establish a strong brand position for the organization in the community. The Director of Marketing is a data-driven professional, savvy with both digital, social and traditional media, who continually evaluates methods and channels to achieve a strong return on investment and a high level of community awareness. This leader works closely and collaboratively with the Director of Development to establish a patron-centric culture that takes a holistic approach toward customer relationships. The incumbent will report to the Executive Director to work collaboratively with the Artistic Director, School Director and other members of the senior management team, using emotional intelligence to build effective relationship and achieve results. Responsibilities Include but are Not Limited to:

• Develops, supervises and oversees all marketing plans and box office activity in support of the professional company, school, development department and community engagement department.
• Directs all aspects of marketing plan execution, including subscription and single ticket sales, digital and traditional advertising, direct marketing, social media, public relations, group sales, telemarketing, and website design and maintenance.
• Develops, implements and supervises annual department budget, long-range financial projections and strategic planning.
• Oversees content creation and production of print and digital communications, including advertising, performance programs, newsletters, e-mail communications, brochures and direct mail collateral.
• Manages social media strategy, curating compelling organic content and ensuring daily engagement on all platforms.
• Directs the box office manager and team to provide a high level of customer service that minimizes friction in the purchase path and fulfillment.
• Works collaboratively with the Director of Development to maximize earned and contributed revenue.
• Provides strong staff leadership to ensure department is meeting earned revenue goals. Skillfully communicates expectations to staff and effectively deliver regular, specific and objective feedback.
• Participates in executive staff team activities and models exemplary executive behavior throughout the organization.
• Works closely with the Marketing Committee of the Board and all departments to ensure the achievement of organizational goals.
• Serves as an advocate for the company throughout the organization, in the community, and throughout the larger community.
• Performs other duties as required.

Essential Skills and Experience:

• Minimum of 10 years working in strategic marketing roles with demonstrated, measurable effectiveness in marketing and public relations.
• Minimum of five years of experience in successfully supervising, mentoring, and coaching a team of marketing professionals.
• Ability to develop, execute and evaluate marketing campaigns that integrate digital and traditional marketing elements, including PPC, SEO, social media, website, direct mail, email, broadcast, print and outbound calling.
• Experience using and managing CRM systems to capture customer data for use and integration across multiple platforms.
• Ability to analyze and use data to support decision making and strategy development.
• Strong project management skills with the ability to balance multiple projects, competing demands, and changing priorities.
• Outstanding interpersonal and oral communication skills and an ability to work cooperatively with a broad range of individuals to achieve goals and solve problems.
• Demonstrated ability to work independently and think strategically.
• Experience working with board members, media, and high-level stakeholders.

Reporting to this Position: Digital Marketing Manager and Box Office Manager

HOW TO APPLY: Qualified candidates should email their resume and cover letter to HR@balletaz.org. Please note that NO telephone calls will be accepted.

Position:                   Director of Finance

Supervisor:              Executive Director

FLSA Status:            Exempt

Classification:         Full-Time

Summary:

The Director of Finance serves to advance the mission of Ballet Arizona by directing all aspects of accounting, financial management, employment/employee relations, recruiting/placement, pay administration, etc. from both a strategic and operational perspective of the organization.

Essential Duties and Responsibilities:  Included, but are not limited, to the following:

Financial Management

• Directs and ensures timely and accurate preparation of all budgets, long-range operating and financial plans, periodic financial reports and other internal and external financial and operating reports as requested.
• Prepares and maintains financial records and statements in conformance with Generally Accepted Accounting Principles (GAAP)
• Manages in the annual independent audit
• Manages the cash flow position of the organization proactively and works with each Department head to ensure collaboration in estimating cash revenue and expenditures.
• Recommends and implements policies to strengthen the accounting operations, internal controls and financial management of Ballet Arizona.
• Assures compliance with all regulatory requirements pertaining to financial operations and taxation. Develops systems to comply with corporate governance policies and regulations.
• Maintains effective communications with the Treasurer of the Board, the Finance Committee, and other Board members as appropriate.
• Establishes and maintains effective relationship with financial service providers including: independent auditors, banks, brokers, insurance providers, etc.
• Oversee Ballet Arizona insurance and risk management.

Compensation and Benefits Administration

• Manage all human resources functions, including, but limited to onboarding, benefits, payroll, employee relations, workers’ compensation
• Manage/administer the company payroll process including new employee set-up, entering time cards, payroll changes, and payroll distribution.
• Administer all employee benefit related matters including, medical, dental, vision, paid time off, unemployment, workers’ compensation, etc.
• Maintain cost effective, employee serving benefits and develop benefit orientations and trainings.
• Provide advice regarding compensation and salary structure including current and proposed benefit structure(s) to establish practices that help to recruit and retain staff.

Compliance with Law

• Ensure the company compliance with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, workers compensation, the Occupational Safety and Health Administration (OSHA), with assistance from outside counsel as needed.

Support to Staff and Board

• Coordinates Finance Committee meetings, including distribution of meeting materials and minutes.
• Serves as backup to staff accountant for all accounting functions, including, but not limited to accounts payable, recording of revenue and deposits, etc.
• Reconciles operating and investment bank accounts
• Special projects as needed.

Essential Skills and Experience

• Bachelor’s degree in finance, business, human resources, arts administration, or related fields or four or more years of equivalent experience.
• Up-to-date knowledge of Finance and Accounting Management and GAAP
• Excellent oral, written and interpersonal communication skills.
• Broad knowledge of employment law, compensation, organizational planning, organization development, employee relations, safety, and training and development preferred.
• Evidence of the practice of a high level of confidentiality.
• Excellent organizational, project management and planning skills.
• Active affiliation with appropriate Human Resources and Nonprofit Management networks and organizations and ongoing community involvement preferred.
• Five or more years of financial and accounting management with increasing levels of responsibility at Director of Finance level at a nonprofit organization of comparable size and complexity.
• Minimum 5 years supervisory experience.
• Experience working in the arts and with artists is preferred.

Reporting to this Position: Accounting Manager, Administrative Assistant.

HOW TO APPLY: Applicants must submit a letter of interest, resume and contact information to Human Resources, 2835 E Washington St, Phoenix, Arizona 85034 or via e-mail to HR@balletaz.org. Please note that NO telephone calls will be accepted.

Position:                   Staff Accountant

Supervisor:              CFO

FLSA Status:            Exempt

Classification:         Full-Time

Summary:

The Staff Accountant serves to provide accounting and operational support to the Finance Department of Ballet Arizona (BAZ) and the School of Ballet Arizona.

Essential Duties and Responsibilities:  Included, but are not limited, to the following:

Accounting

• Prepares accounts payable invoices in terms of account coding and billing accuracy and submits to CFO for review and approval
• Manages data entry and prepares all earned and contributed receipts and deposits for the Company and School on a timely and accurate basis.
• Manages all bank deposits and brings deposits to the bank on as needed basis.
• Assist School registrar with recording of school revenue
• Reconcile company credit card and follow-up with department as needed
• Reconcile school merchant and concession sales as well as the Nutcracker boutique
• Completes and coordinates monthly financial closing process and prepares all designated account reconciliations on a timely and accurate basis; completes and prepares monthly journal entries to ensure the month-end trial balance represents accurate accounting data, account classifications and departmental classifications
• Maintains proactive communication and working relationship with all staff
• Maintains detail documentation and audit trail back up for all journal entries, reconciliations and financial related transactions.
• Complete monthly bank reconciliations of assigned bank accounts.
• Assist with the annual audit

Payroll

• Manages new employee onboarding process
• Complete biweekly payroll processing
• Assist with human resources as needed
• Makes recommendations to improving such processes proactively and consistently
• Other Duties as assigned

Qualifications:  The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities

• At least 3 years hands on with QuickBooks
• At least 5 years experience in accounting with responsibility for monthly closings and reconciliations. Familiar with internal control and accounting processes.
• Attention to detail
• At least 5 years Microsoft office software (Excel in particular) experience
• Not for profit industry background preferred

Physical Demands/Environment:  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Work is primarily performed in an office environment.
• Frequently involves the use of a personal computer or laptop or similar device requiring the ability to view 1 or 2 computer monitors simultaneously and manipulate the keyboard which requires the use of fingers, hands, wrists, forearms and shoulders.
• Frequently involves the ability to communicate with others through a variety of means including in person, telephonically or other readily available technology, requiring the ability to speak and hear.
• Constantly requires mental acuity for planning, organizing, assessing information; problem solving; multi-tasking; critical thinking; and effectively managing people.
• Occasionally requires bending, stooping, climbing, lifting, reaching, kneeling.
• Occasionally requires standing and walking; lifting up to 15 pounds.

HOW TO APPLY: Applicants must submit a letter of interest, resume and contact information to Human Resources, 2835 E Washington St, Phoenix, Arizona 85034 or via e-mail to HR@balletaz.org. Please note that NO telephone calls will be accepted.

Position:                   Administrative Assistant 

Supervisor:              Director of Finance

FLSA Status:            Non-Exempt

Classification:         Full-Time

Summary:

The Executive Assistant provides administrative support to members of the senior administrative leadership team and works closely with the company’s board of directors. This role requires a strong attention to detail, the ability to effectively organize and prioritize, and discretion when handling sensitive information. The Executive Assistant must be able to think strategically, be proactive and assertive, possess emotional intelligence, and communicate clearly and professionally.

Key Responsibilities:

• Provide professional administrative support to the Executive Director, Development Director, Marketing Director and Finance Director
• Provide exceptional customer service skills, over the phone and in person, with all stakeholders, including board members, external relationships and Ballet Arizona staff
• May screen and respond to e-mail inquiries resolving routine issues and inquiries
• Schedules and maintains a calendar of appointments, conference calls, meetings and travel itineraries, and coordinates related arrangements, gather information, negotiates scheduling issues
• Coordinates schedule and reminders for board and committee meetings.
• Prepares and distributes committee and board meeting notes and action items, tracking completion of tasks for a broad area, reports issues to management
• Prepares and composes correspondence, reports, presentations, etc.
• Becomes involved with issues of a confidential and sensitive nature
• Assists executive with executing ad hoc and ongoing projects with major human resource projects (e.g., benefits open enrollment, etc.)
• Assists with invoice processing and department expenses
• Sets priorities, coordinates schedules, recommends solutions to routine and less complex situations that arise and apply sound judgment in the day-to-day activities
• Contribute and implement new ideas to help improve and produce ideal operational processes.
• Assist with performances as needed
• Other duties as assigned

Required Knowledge, Skills and Abilities:

• High school diploma or G.E.D.
• 4+ years of experience in an office environment
• High level of discretion and ability to maintain confidentiality
• Proficient in the use of Microsoft (MS) Office applications (i.e., MS Word, MS Outlook, etc.)
• Excellent verbal and written communication skills
• Ability to work well in time-sensitive situations where customer satisfaction is the ultimate goal
• Ability to multi-task in an effective, timely and professional manner
• Proven ability to apply attention to detail, role-related accuracy and task follow-through
• Team-oriented operating style with effective interpersonal skills that allow successful business interactions with individuals of all leadership styles, personalities, and career levels (e.g. sales, accounting, logistics, warehouses)
• Ability and willingness to work irregular and flexible hours is required

Preferred Knowledge, Skills and Abilities:

• Bilingual (English/Spanish)

HOW TO APPLY:

Qualified candidates should email their resume and cover letter to HR@balletaz.org. Please note that NO telephone calls will be accepted.

Position:                   Box Office Representatives  

Supervisor:              Box Office Manager

FLSA Status:            Non-Exempt

Classification:         Part-Time/Seasonal

Summary:

Box Office Representatives (PT) provide seasonal telephone and in-person sales of individual tickets and subscription packages, as well as customer service to support professional and student performances for Ballet Arizona. Representatives will work at the main box office location near downtown Phoenix during regular business hours, and will also provide in-person ticket sales support at the box office at Symphony Hall, the Orpheum Theatre, the Dorrance Theatre, and the Desert Botanical Gardens on the evenings and weekends of performances.

Essential Duties:

• Receive and process phone, walk-up and mail ticket sales orders from the public
• Give detailed information about performances to provide the best possible customer experience
• Maintain a high-level of service and helpfulness when serving patrons and internal staff
• Stay current on event information
• Work both independently and in a team environment
• Make outbound calls for group sales, subscriptions, and other promotions occurring

Qualifications:

• Must possess strong customer service and sales ability
• Bilingual (English/Spanish) preferred
• Strong communication and organizational skills, as well as attention to detail and good judgment
• Must be comfortable dealing with the public by phone and in person
• Knowledge of ballet or the performing arts is helpful
• Demonstrated computer skills, including Microsoft Office
• A friendly personality and flexible schedule are necessary
• Experience selling tickets a plus

HOW TO APPLY:

Qualified candidates should email their resume and cover letter to HR@balletaz.org. Please note that NO telephone calls will be accepted.

JOB TITLE:                        Teacher for Adaptive Dance for Down Syndrome Program

DEPARTMENT:                 The School of Ballet Arizona

REPORTS TO:                   School Director

STATUS:                            Part-Time

PROGRAM DESCRIPTION:

Ballet Arizona’s Adaptive Dance for Down Syndrome Program is designed to create a class environment that is sensitive to the needs of students with neurocognitive disabilities while nurturing their desire to dance.  Students, ages 5-adult, can engage and explore in a safe and supported studio environment as they develop movement, musicality, and personal/social growth.

JOB DESCRIPTION:

The Teacher provides direct creative movement instruction to students ages 5-7 with various neurocognitive disabilities and ensures a safe, challenging, fun, and accessible experience for the students who are part of the program.  The Teacher is expected to plan and prepare lessons outside of class time and contribute his/her pedagogical and instructional expertise.  The Teacher will collaborate with program staff to ensure instruction is effective and student needs are met.  The Teacher will possess strong communication skills and must be willing to work directly with families and caregivers to support the needs of the students in the program.  The Teacher must be available to teach on Saturdays and attend any mandatory training/orientations.

RESPONSIBILITIES:

Under the supervision and direction of the School Director, the Teacher will fulfill all responsibilities as indicated below in a professional manner fully consistent with the policies and practices of Ballet Arizona and The School of Ballet Arizona.

• Implement program curriculum
• Plan weekly instruction
• Provide direct instruction to all participants that is in line with the spirit of the program, age specific, inclusive, and developmentally and culturally appropriate
• Make accommodations to ensure individual participant needs are met
• Communicate with other staff to ensure cohesive instruction
• Contribute to curriculum as applicable
• Communicate participant needs and outcomes to program staff, families, and caregivers
• Attend all relevant Ballet Arizona and School of Ballet Arizona staff and faculty meetings and teacher training seminars as scheduled
• Perform other duties as requested

SCHEDULE:

There will be a total of (12) Saturday classes, split equally between the Fall and Spring sessions.  Exact days and times will be determined through consensus between program staff and The School of Ballet Arizona staff.

It is highly recommended that the teacher candidate plan to shadow current program staff over the summer in June 2019 and July 2019 to observe and learn practical tools for success in working with program participants.

The teacher candidate must plan to attend a mandatory teacher training with program staff in Boston at Boston Ballet from August 3-4, 2019.  Ballet Arizona will assume financial responsibility for the registration, air travel, and lodging accommodations for the teacher candidate to attend this training.

QUALIFICATIONS:

• Experience with a variety of dance styles and techniques
• Prior experience working with individuals from diverse backgrounds
• Willingness to accommodate various needs and abilities
• Enthusiasm for working with youth and a commitment to students’ growth and development through the arts
• Ability to work with program staff collaboratively to deliver curriculum
• A sensitive and caring attitude towards students and families
• Exemplary behavior management strategies and ability to effectively utilize positive reinforcement
• Knowledge of safe and effective studio practices
• Bilingual preferred

COMPENSATION:

Based on experience.

HOW TO APPLY:

Please submit a letter of interest and resume to Theresa Stack or via e-mail to HR@balletaz.org.

Auditions for Company

Company Video Auditions: click here to submit your resume, head shot, dance photos, and video link of a classical variation or close up performance footage.  Ballet Arizona is always seeking male and female dancers with strong classical and contemporary technique.

Please note – due to the current and ever-changing situation surrounding Covid-19, Ballet Arizona is not, at this time, guaranteeing contracts to news dancers for the 2020-2021 Season.

You will only be contacted by a representative of Ballet Arizona if Artistic Director Ib Andersen is considering you for a position in the company.

For questions please contact Laura Cadieux at lcadieux@balletaz.org.

Auditions for Studio Company

*Auditions are available to dancers up to 21 years of age.

Studio Company Video Auditions: We encourage dancers to attend the open audition on Sunday, March 1 in Phoenix. If you are unable to attend the open audition, click here to submit your resume, head shot, dance photos, and video link. There is a $20 submission fee.

For Studio Company questions please contact Jasmine Nunn at jnunn@balletaz.org.